Vård Digital Health
AI-Enhanced Software for Clinicians
A comprehensive requirements framework to evaluate Practice Management System (PMS) proposals. Use this checklist to score each vendor against 82 criteria across 15 categories. Click any score cell to cycle through Full ✓, Partial ◐, None ✗, or N/A —.
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Unified multi-site diary across all locations with real-time availability
Configurable slot rules and session types per consultant per site
Clinic type differentiation (outpatient, procedure, urgent, surgical list)
Online patient self-booking for follow-up and routine appointments
Automated SMS and email reminders with configurable sequences per appointment type
Waiting list engine that auto-fills cancelled slots
DNA (Did Not Attend) tracking and reporting
Comprehensive patient demographics with GP and insurer linkage
Digital document storage with full audit trail
Duplicate patient detection across all sites
Digital pre-attendance pack (consent, history questionnaires) via SMS/email
Real-time insurance eligibility verification
Condition-specific / sub-speciality intake forms
Structured clinical note templates (not free-text only)
Sub-speciality / condition-specific consultation templates
AI-powered voice dictation for clinical notes
Structured capture of clinical measurements (e.g. visual acuity, IOP, vital signs)
Longitudinal tracking of clinical measurements over time
Imaging integration embedded within the patient record (no separate login)
Structured pre-operative assessment workflow with checklists
Diagnostic device integration (e.g. biometry, imaging devices)
Digital consent management with e-signature support
Theatre / procedure list management within the system
Automated alerts for outstanding pre-op requirements
Structured treatment programme enrolment (diagnosis, drug, protocol)
Drug and batch number recording per treatment (pharmacovigilance)
Automated recall scheduling based on treatment protocol
Treatment response tracking with outcome capture per visit
Automated invoice generation at point of care
Healthcode EDI integration for electronic claim submission
Native support for all Irish private insurers (VHI, Laya, Irish Life Health, AXA Health)
Real-time insurer eligibility verification
Automated payment reconciliation and remittance matching
Accounting software integration (e.g. Sage) with bi-directional sync
Support for outsourced billing workflow (e.g. Claimsure)
Automated GP / referral letters generated from structured clinical data
Post-procedure discharge letters generated automatically
Referral outcome replies to referring clinicians
Insurer pre-authorisation and outcome report generation
Draft correspondence review queue for admin staff before clinician sign-off
Multi-channel referral capture (GP letter, eReferral, email, portal)
AI-assisted data extraction from referral documents
Urgency classification / triage scoring (red-amber-green)
Automatic acknowledgement to referring clinician
Referrer profile management with relationship tracking
Self-service patient portal (booking, history, forms, consent)
Digital intake forms replacing paper questionnaires
Online consent signing with e-signature
Patient satisfaction survey collection
Digital PROMs capture (validated questionnaires dispatched and scored automatically)
Pre/post-procedure outcome comparison per patient
Population-level outcome reports by consultant, speciality, procedure
Formatted outcome data for insurer credentialing / quality frameworks
Real-time executive dashboard with multi-site visibility
Referral source analytics (volume, conversion, revenue by referrer)
Consultant utilisation and productivity reporting
Procedure volume reporting by site and consultant
Financial analytics (revenue by consultant, insurer, speciality, location)
Insurer performance analytics (claim acceptance, payment timelines)
Bi-directional imaging integration (OCT, fundus, visual fields, slit lamp)
Direct insurer portal integration (eligibility, submission, remittance)
Accounting software integration
Telemedicine / video consultation integration
Open API for custom integrations and data exchange
HL7 / FHIR compliance for interoperability with hospital systems
Role-based access control (granular permissions per user type)
Complete audit trail of all user actions
GDPR compliance with data subject access and erasure support
Irish / EU data residency (data hosted within EU)
Automated encrypted data backup and disaster recovery
Two-factor authentication (2FA) support
Structured data migration from current system included in implementation
Role-based training programme with completion tracking
Dedicated go-live support (on-site or remote)
Documented SLA for ongoing support and issue resolution
Regular system updates included (no additional cost)
Clear implementation timeline with milestones and go-live date
AI voice dictation for clinical documentation
AI-assisted referral triage and urgency scoring
Automated clinical correspondence generation
Smart scheduling optimisation
Workflow automation (reducing manual steps)
Vendor 1
0 / 312 pts
Vendor 2
0 / 312 pts
Vendor 3
0 / 312 pts
| Category | Crit. | Vendor 1 | Vendor 2 | Vendor 3 |
|---|---|---|---|---|
| 📅 Appointment Scheduling & Diary Management | 7 | 0% | 0% | 0% |
| 👤 Patient Records & Registration | 6 | 0% | 0% | 0% |
| 🩺 Clinical Documentation & Notes | 6 | 0% | 0% | 0% |
| 🔬 Surgical & Procedure Pathway Management | 5 | 0% | 0% | 0% |
| 💉 Treatment Programme Management (Injection / Recurring) | 4 | 0% | 0% | 0% |
| 💳 Billing, Claims & Financial Management | 7 | 0% | 0% | 0% |
| 📝 Clinical Correspondence & Letters | 5 | 0% | 0% | 0% |
| 📥 Referral Management & Triage | 5 | 0% | 0% | 0% |
| 🌐 Patient Portal & Engagement | 4 | 0% | 0% | 0% |
| 📊 Outcomes & PROMs | 4 | 0% | 0% | 0% |
| 📈 Reporting & Analytics | 6 | 0% | 0% | 0% |
| 🔌 Integrations & Interoperability | 6 | 0% | 0% | 0% |
| 🔐 Security, Compliance & Data Protection | 6 | 0% | 0% | 0% |
| 🎓 Implementation, Training & Support | 6 | 0% | 0% | 0% |
| 🤖 AI & Automation | 5 | 0% | 0% | 0% |